20191120 H&S Minutes

1. Welcome

First Name 
Last Name

Brian 
Rock

Ahmed
Hassan

Chloé 
O'Shaughnessy

Cathy 
Poch

Leigh-Anne
King

Tania
Lambert

Celine
Sevigny

Mark
Keeping

Chris 
Beauchamp

1. Adoption of agenda

Move : Cathy
Second: Leigh Anne

1. Financial Update (Cathy) – *approximates

Cornroast $678
Pizza $2760
Gear order $946
Monster ball $741
Subway $1309
Movie night $600+
Recipe in a jar $846
total 14,000 
    Chloe – 2 new requests
        Grade 4 overnight trip $1000 (2/3rd of cost)
        *bus cost is 200 up, but Linda was able to find another at $200 less
Kathy Clein $1569  march 17-18th
Mrs. Marion March $1535
    Both teachers will suggest parents donate money to the trips.


    Cathy move to approve 
All in favor.

1. QFHSA updates/other (Brian)

1. • Brian: some H&S schools said that the money raised by parents is owned by another body other than H&S. 
   • At a Chelsea H&S meeting, somewhere from school board, sent to the principles sections of education act to deal with schools that have no H&S group. The suggestion was to have large forms for every event, push back that parents are not going to fill those in. Schools can give a receipt, but not a tax deductible receipt.
   • Mike Duggan still has 18-20 K reserved for south hull H&S, we need a two week period to raise the funds.
   • Playground committee meeting, parent sub-committee group, Thursday November 28

 

1. Website update (Kathleen) and Membership

1. • skip

 

1. Monster Ball (Ahmed)

1. • Great success

 

1. Movie Night (Chloe)

1. • Chloe: went really well, small issues, ran out of food, sold all the hot dogs, no juice boxes, we played angry birds 1 (not two). One child threw up, but made $680.

 

1. Holiday Bazaar – tucqes for sale at bizaar

1. • Tanya – there are going to be backed goods and coffee and tea, chips as well, we also did kids crafts 
   • Chloe: We also had a raffle table, we had kids crafts on the same table for sale, also selling hats, Kathleen is in charge of raffle items
   • Leigh Anne: there was a thread on facebook for baked goods for spring garage sale, join it for the bazaar and start it up again (to Tanya)

1. School Gear update

1. • New order in Spring, for kinders and other items, staff jackets and zipped hoodies

 

1. Recipe in a jar 

1. • Ends Sunday- easy fundraiser

 

1. Sock Fundraiser

1. • Chloe + Cathy: “Hype Socks” run fund raisers similar to our school gear, they are branded sport socks. The more you order the cheaper they are 200-300 pairs we pay $9.25 , so we could sell they for more. Sample is arriving soon
   • Revisit in January when we see the sample.

 

1. Spending of earmarked Funds (Cathy + Chloe)

1. • Earmarked funds in 1 school year that are not spent, they are not rolled over unless they ask.
   • Brian: need to have an allocation for the funds in the account, 500$ is fine, more than that should be allocated ahead of time because CRA or Revenue Quebec an audit anyone.

 

1. Photos of earmarked Funds

1. • Someone should take photos of what events and purchases we have so that we have something to show parents, newsletter, 
   • Chloe: to Celine- can we add another page / space at the end of the newsletter
   • Brian: Provincial newsletter, we could put more pictures of the kids/volunteers/events

 

1. Lucie and Linda

1. • Cathy: we send them so much stuff to copy, distribute, approve some money to get them something, wine/gift certificate at David’s tea.
   • $50 certificate for each.

 

1. Round Table

1. • Leigh Anne: Winter Dance? 
   • Chloe: family spaghetti dinner night with kids, not drop-off.
     We could also do a dance party for the older kids

Sock-hop dance

1. Next Meeting

1. • Meet and have dinner and socialize, reserve a table at the British and hold it there?
   • December 3rd, Tuesday – 6:00 pm